WMU Homer Stryker M.D. School of Medicine

Administrative Assistant - Office of Student Affairs

3 weeks ago
Job ID
# of Openings
Target Salary


Western Michigan University Homer Stryker M.D. School of Medicine (WMed) is seeking an Administrative Assistant within our Student Affairs Department. The ideal candidate will be responsible for providing a full range of administrative assistance to the Associate Dean for Student Affairs staff.



  • Provides the Associate Dean for Student Affairs staff with administrative assistance.
  • Perform basic tasks in student information database.
  • Schedules and coordinates meetings upon request.
  • Monitors office supplies and reorders items as needed.
  • Sorts and distributes department mail.
  • Availability to work occasional overtime on weekends or evenings to complete time sensitive projects.
  • Acquires knowledge for new technology and policy/procedure revisions.
  • All other duties as assigned.


  • Associates Degree preferred, plus minimum three years’ administrative assistant experience.
  • Knowledge and proficiency in word processing and file management using Word and other software as required by the
  • Knowledge and proficiency in grammar and spelling skills.
  • Ability to effectively communicate with others verbally and in writing.
  • High level of enthusiasm and professionalism in interacting with many audiences including prospective students and current students
  • High level of working knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
  • Proficiency in administrative and clerical procedures, systems organization, management of printed and electronic files and records, transcription, form design and other office procedures
  • Ability to handle high-level administrative issues, analyze and solve work-related problems
  • Ability to work independently, perform as a self-starter, and meet critical deadlines
  • Ability to use various software programs to develop correspondence, documents, agendas, meeting materials, presentations, organizational charts, etc.
  • Flexibility
  • Meticulous attention to detail
  • High degree of integrity to maintain absolute confidentiality in regards to applicant and student matters.
  • Demonstrates the ability to recognize priorities in organization work flow.
  • Able to perform duties independently, with a minimal need for direct supervision.

 About Western Michigan University School of Medicine


As one of the newer US medical schools, WMed is an exciting environment to pursue an academic career. The medical school is a collaboration of Western Michigan University, which ranks among the 50 largest colleges and universities and among the top 100 national public doctoral universities in the US, and Kalamazoo's two teaching hospitals, Borgess Health and Bronson Healthcare. The medical school is a private 501(c)(3) nonprofit corporation supported by private gifts, clinical revenues, research activities, tuition, and endowment income. The program leading to the MD degree was accredited by the Liaison Committee on Medical Education in 2012, and the inaugural class began in 2014. The School of Medicine Clinics are housed in a modern 60,000 square foot clinical building on the Oakland Drive Campus and are accredited by The Joint Commission with recognition by National Committee for Quality Assurance (NCQA) as a Patient-Centered Medical Home. The 350,000 square foot educational building on the W.E. Upjohn M.D. Campus located in downtown Kalamazoo underwent a $68 million renovation and expansion project including a state-of-the-art Simulation Center. In 2016, an additional $10 million expansion created two floors supporting clinical and laboratory research, and the Innovation Center on the Parkview Campus became part of the medical school. There are more than 200 residents and fellows in eight residencies and two fellowships accredited by the Accreditation Council for Graduate Medical Education (ACGME). WMed is accredited by the Accreditation Council for Continuing Medical Education (ACCME) for continuing medical education.


Kalamazoo is a wonderful and vibrant city, located midway between Chicago and Detroit. It is a short distance from Lake Michigan, and home to two nationally ranked institutions of higher learning, Western Michigan University and Kalamazoo College. Kalamazoo is known for its community focus and emphasis on access to quality education at all levels. The Kalamazoo Promise is a nationally renowned program in which graduates of Kalamazoo Public Schools receive free tuition to attend public and private colleges in Michigan. At the other end of the educational continuum, the Kalamazoo Ready 4s program ensures that every 4-year-old in Kalamazoo County has the opportunity to attend a high-quality pre-kindergarten program, regardless of ability to pay. Kalamazoo and Michigan provide extensive entertainment and recreational activities, including opportunities to enjoy the outdoors, unique restaurants and shops, and a strong culture supporting the arts.


Western Michigan University Homer Stryker M.D. School of Medicine is an Equal Employment Opportunity /Affirmative Action employer of females, minorities, individuals with disabilities, and protected veterans, and actively strives to increase diversity within its community. We provide a drug- and tobacco-free workplace.

EEO Minorities/Women/Disabled/Protected Veterans



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