WMU Homer Stryker M.D. School of Medicine

Registrar/Financial Aid Analyst

4 weeks ago
Job ID
# of Openings
Target Salary


Western Michigan University Homer Stryker M.D. School of Medicine is seeking a Registrar/Analyst. 


Under the supervision of the director of Financial Aid, serves as Registrar (0.8 FTE) and financial aid analyst (0.2 FTE); develops and manages processes and systems to maintain permanent student records; provides timely and accurate records and transcript services; documents course/clerkship enrollment, completion, and final grades; provides letters of good standing; documents satisfactory academic progress; processes documentation of student status changes; facilitates student applications for United States Medical Licensing Examination (USMLE) testing; prepares certificates and diplomas for graduating students; oversees issuing transcripts; provides documentation for graduates to support licensing and credentialing processes; provides official enrollment and graduation data to internal and external stakeholders; processes student forms related to responsibilities; facilitates financial aid workflows with student billing and educational affairs; and supports financial aid processes.


  • Bachelor’s degree required; Master’s degree preferred.
  • Five or more years of experience in higher education, registrar experience preferred.
  • Experience with integrated administrative software packages.
  • Requires proficiency with Microsoft Office (Word, Excel, and PowerPoint).
  • Requires high level of proficiency in data management, data security, confidentiality, analysis, and custom reporting.


  • Develops, implements, and manages processes and electronic systems for storage and retrieval of permanent student records in accordance with Family Educational Rights and Privacy Act of 1974 (FERPA) for current and former students.
  • Serves as compliance officer for FERPA (Family Educational Rights and Privacy Act of 1974) for the medical school, under the oversight of the associate dean for Administration and Finance who serves as the chief compliance officer for the medical school, and provides relevant FERPA training and support for faculty, staff, and students.
  • Collects, enters, and maintains course/clerkship enrollment information in the student information system, enters final grades in the student information system, and ensures data accuracy and consistency with data in the curriculum management system.
  • Ensures and documents student completion of required training and attestations including computer-based learning (NetLearning) modules, conflicts of interest, immunizations, mask fitting, tuberculosis testing, personal health insurance, meeting essential abilities, and others.
  • Ensures student completion of required questionnaires and surveys for accrediting institutions, as required, including AAMC Student Record System (SRS), Matriculating Student Questionnaire (MSQ), Year Two Questionnaire (Y2Q), Graduation Questionnaire (GQ), and others.
  • Coordinates the Guide to Student Consumer Information, with updates as needed to meet all accreditation requirements and best practices, and publishes at least annually.
  • Certifies student enrollment, tracks academic progress; prepares and provides official and unofficial transcripts, and ensures accurate and timely processing of transcript requests; maintains accurate information about transcript requests on the website; prepares and provides letters of enrollment verification and good standing; and prepares and endorses student diplomas with the official seal of WMed.
  • Maintains records of leaves of absence, learning contracts, and other documentation related to satisfactory academic progress and degree progression through communication with the Medical Student Performance Committee and the graduate Program Committees; works with accounting to assign and release financial holds.
  • Assists students with medical school documents required for registration for the USMLE exams, and the NRMP and other residency matching programs.
  • Works with course/clerkship directors and Educational Affairs staff to conduct audits of courses/clerkships to ensure that the assignment of credits is accurate and compliant with the medical school credit policy and Title IV of the Higher Education Act of 1965.
  • Under the supervision of the director of Financial Aid, ensures accurate and complete documentation of satisfactory academic progress for all students.
  • Under the supervision of the director of Financial Aid and working with Educational Affairs, ensures that academic and financial calendars are accurate and complete.
  • Prepares and provides data for regular and ad hoc reports including demographics, program enrollment, course/clerkship enrollment, completion, attrition, and student diversity for internal and external stakeholders, as required, including IPEDS, NSLDS, and others.
  • Verifies WMed student enrollment with WMU, including student options for Sindecuse Health Center and Student Recreation Center, with reconciliation of student billing and student enrollment.
  • Serves as the VA certifying official for medical school educational programs and completes required online training.
  • Completes necessary audits for advancement and graduation, and manages the intent-to-graduate process.
  • Acquires knowledge of federal and state regulations, laws, policies and procedures, and new technologies.
  • Availability to work occasional weekends and evenings as needed to complete time-sensitive projects.
  • All other duties as assigned.

About Western Michigan University Homer Stryker M.D. School of Medicine


As one of the newer US medical schools, WMed is an exciting environment to pursue an academic career. The medical school is a collaboration of Western Michigan University, which ranks among the 50 largest colleges and universities and among the top 100 national public doctoral universities in the US, and Kalamazoo's two teaching hospitals, Borgess Health and Bronson Healthcare. The medical school is a private 501(c)(3) nonprofit corporation supported by private gifts, clinical revenues, research activities, tuition, and endowment income. The program leading to the MD degree was accredited by the Liaison Committee on Medical Education in 2012, and the inaugural class began in 2014. The School of Medicine Clinics are housed in a modern 60,000 square foot clinical building on the Oakland Drive Campus and are accredited by The Joint Commission with recognition by National Committee for Quality Assurance (NCQA) as a Patient-Centered Medical Home. The 350,000 square foot educational building on the W.E. Upjohn M.D. Campus located in downtown Kalamazoo underwent a $68 million renovation and expansion project including a state-of-the-art Simulation Center. In 2016, an additional $10 million expansion created two floors supporting clinical and laboratory research, and the Innovation Center on the Parkview Campus became part of the medical school. There are more than 200 residents and fellows in eight residencies and two fellowships accredited by the Accreditation Council for Graduate Medical Education (ACGME). WMed is accredited by the Accreditation Council for Continuing Medical Education (ACCME) for continuing medical education.


Kalamazoo is a wonderful and vibrant city, located midway between Chicago and Detroit. It is a short distance from Lake Michigan, and home to two nationally ranked institutions of higher learning, Western Michigan University and Kalamazoo College. Kalamazoo is known for its community focus and emphasis on access to quality education at all levels. The Kalamazoo Promise is a nationally renowned program in which graduates of Kalamazoo Public Schools receive free tuition to attend public and private colleges in Michigan. At the other end of the educational continuum, the Kalamazoo Ready 4s program ensures that every 4-year-old in Kalamazoo County has the opportunity to attend a high-quality pre-kindergarten program, regardless of ability to pay. Kalamazoo and Michigan provide extensive entertainment and recreational activities, including opportunities to enjoy the outdoors, unique restaurants and shops, and a strong culture supporting the arts.


Western Michigan University Homer Stryker M.D. School of Medicine is an Equal Employment Opportunity /Affirmative Action employer of females, minorities, individuals with disabilities, and protected veterans, and actively strives to increase diversity within its community. We provide a drug- and tobacco-free workplace.

EEO Minorities/Women/Disabled/Protected Veterans



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