WMU Homer Stryker M.D. School of Medicine

  • Human Resources Administrative Assistant

    Job Locations US-MI-Kalamazoo
    Posted Date 2 months ago(5/15/2018 12:02 PM)
    Job ID
    # of Openings
    Human Resources
    Target Salary
  • Overview

    Provides HR specific and general administrative assistance in a confidential manner in relation to various human resources operations including recruitment activities, preparation and maintenance of documents, employee orientation, data entry and special projects such as planning organizational events. 


    • Provides department with overall administrative assistance.
    • Responsible for assisting with recruitment activities.
    • Assists in the orientation of new employees, contractors, students and volunteers on various HR data systems.
    • Schedules and coordinates meetings upon request.
    • Assists with the badging system.
    • Organizes and maintains department files.
    • Administers various benefit reimbursements.
    • Assembles and distribute benefit materials as requested.
    • Responsible for various human resources processes.
    • Assists with coordination of reception for retiring employees.
    • Assists with planning and hosting annual organizational events.
    • Monitors office supplies and reorders items as needed.
    • Sorts and distributes department mail.
    • Availability to work occasional overtime on weekends or evenings to complete time sensitive projects.
    • Acquires knowledge for new technology and policy/procedure revisions.
    • All other duties as assigned.


    • High school diploma plus minimum three years’ administrative experience.
    • Prior experience in a human resources department preferred.
    • High degree of integrity to maintain absolute confidentiality in all matters related to Human Resources.
    • Knowledge and proficiency in Human Resources Information Systems.
    • Knowledge and proficiency in Excel, PowerPoint as required by the department.
    • Knowledge and ability to use Outlook messaging, appointment scheduling and the calendar.
    • High level of organizational skills
    • Demonstrated teamwork and customer service skills.
    • Demonstrates the ability to recognize priorities in organization of work flow and meet assigned deadlines.
    • Ability to interpret, comprehend, and transmit complicated and detailed instructions accurately.
    • Ability to effectively communicate with others verbally and in writing.
    • Knowledge and proficiency in grammar and spelling skills.
    • Ability to operate automated standard office equipment such as multi-line phone system, copier, fax machine, shredder, etc.
    • Basic knowledge of organizational operations and policy.
    • Able to perform duties independently, with a minimal need for direct supervision.

    About Western Michigan University Homer Stryker M.D. School of Medicine


    As a newer US medical school, WMed is an exciting environment to pursue an academic career. The medical school is a collaboration of Western Michigan University and Kalamazoo's two teaching hospitals, Borgess Health and Bronson Healthcare. Planning for the new medical school began in 2008 and achieved full accreditation of the MD program by the Liaison Committee on Medical Education in 2018, and candidate status for institutional accreditation by the Higher Learning Commission in 2016.  The school welcomed its inaugural class in August 2014, and is a private 501(c)(3) nonprofit corporation supported by private gifts, clinical revenue, research activity, tuition, and endowment income. The home of the new medical school includes the WMU Homer Stryker M.D. School of Medicine Clinics, a modern 60,000-square foot clinical building on the Oakland Drive Campus, and a 350,000-square foot educational building in downtown Kalamazoo located on the W.E. Upjohn M.D. Campus. The building, donated by MPI Research, underwent a $68 million renovation and expansion project, including a 24,000 state-of-the-art Simulation Center. In 2016, an additional $10 million expansion created two floors supporting clinical and laboratory research, and the medical school acquired the Innovation Center, a 69,000-square foot, purpose-built incubator and co-working space, located on the Parkview Campus.


    There are more than 200 residents and fellows in nine residencies and three fellowships accredited by the Accreditation Council for Graduate Medical Education (ACGME). WMed is accredited by the Accreditation Council for Continuing Medical Education (ACCME) for continuing medical education.


    Kalamazoo is a wonderful and vibrant city, located midway between Chicago and Detroit. It is a short distance from Lake Michigan, and home to two nationally ranked institutions of higher learning, Western Michigan University and Kalamazoo College. Kalamazoo is known for its community focus and emphasis on access to quality education at all levels. The Kalamazoo Promise is a nationally renowned program in which graduates of Kalamazoo Public Schools receive free tuition to attend public and private colleges in Michigan. At the other end of the educational continuum, the Kalamazoo Ready 4s program ensures that every 4-year-old in Kalamazoo County has the opportunity to attend a high-quality pre-kindergarten program, regardless of ability to pay. Kalamazoo and Michigan provide extensive entertainment and recreational activities, including opportunities to enjoy the outdoors, unique restaurants and shops, and a strong culture supporting the arts.


    Western Michigan University Homer Stryker M.D. School of Medicine is an Equal Employment Opportunity /Affirmative Action employer of females, minorities, individuals with disabilities, and protected veterans, and actively strives to increase diversity within its community. We provide a drug- and tobacco-free workplace.

    EEO Minorities/Women/Disabled/Protected Veterans.


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