WMU Homer Stryker M.D. School of Medicine

  • Administrative Assistant

    Job Locations US-MI-Kalamazoo
    Posted Date 3 weeks ago(6/1/2018 12:58 PM)
    Job ID
    # of Openings
    Target Salary
  • Overview

    Western Michigan University Homer Stryker M.D. School of Medicine (WMed) is seeking an Administrative Assistant within our Student Affairs Department and Library. The ideal candidate will be responsible for providing a full range of administrative assistance to both the Associate Dean for Student Affairs staff and Director of Library.



    • Provides the Associate Dean for Student Affairs staff and Director of Library with administrative assistance.
    • Perform basic tasks in student information database.
    • Schedules and coordinates meetings upon request.
    • Monitors office supplies and reorders items as needed.
    • Sorts and distributes department mail.
    • Availability to work occasional overtime on weekends or evenings to complete time sensitive projects.
    • Acquires knowledge for new technology and policy/procedure revisions.
    • All other duties as assigned.


    • Associates Degree preferred, plus minimum three years’ administrative assistant experience.
    • Knowledge and proficiency in word processing and file management using Word and other software as required by the
    • Knowledge and proficiency in grammar and spelling skills.
    • Ability to effectively communicate with others verbally and in writing.
    • High level of enthusiasm and professionalism in interacting with many audiences including prospective students and current students
    • High level of working knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
    • Proficiency in administrative and clerical procedures, systems organization, management of printed and electronic files and records, transcription, form design and other office procedures
    • Ability to handle high-level administrative issues, analyze and solve work-related problems
    • Ability to work independently, perform as a self-starter, and meet critical deadlines
    • Ability to use various software programs to develop correspondence, documents, agendas, meeting materials, presentations, organizational charts, etc.
    • Flexibility
    • Meticulous attention to detail
    • High degree of integrity to maintain absolute confidentiality in regards to applicant and student matters.
    • Demonstrates the ability to recognize priorities in organization work flow.
    • Able to perform duties independently, with a minimal need for direct supervision.


    About Western Michigan University Homer Stryker M.D. School of Medicine


    As a newer US medical school, WMed is an exciting environment to pursue an academic career. The medical school is a collaboration of Western Michigan University and Kalamazoo's two teaching hospitals, Borgess Health and Bronson Healthcare. Planning for the new medical school began in 2008 and achieved full accreditation of the MD program by the Liaison Committee on Medical Education in 2018, and candidate status for institutional accreditation by the Higher Learning Commission in 2016.  The school welcomed its inaugural class in August 2014, and is a private 501(c)(3) nonprofit corporation supported by private gifts, clinical revenue, research activity, tuition, and endowment income. The home of the new medical school includes the WMU Homer Stryker M.D. School of Medicine Clinics, a modern 60,000-square foot clinical building on the Oakland Drive Campus, and a 350,000-square foot educational building in downtown Kalamazoo located on the W.E. Upjohn M.D. Campus. The building, donated by MPI Research, underwent a $68 million renovation and expansion project, including a 24,000 state-of-the-art Simulation Center. In 2016, an additional $10 million expansion created two floors supporting clinical and laboratory research, and the medical school acquired the Innovation Center, a 69,000-square foot, purpose-built incubator and co-working space, located on the Parkview Campus.


    There are more than 200 residents and fellows in nine residencies and three fellowships accredited by the Accreditation Council for Graduate Medical Education (ACGME). WMed is accredited by the Accreditation Council for Continuing Medical Education (ACCME) for continuing medical education.


    Kalamazoo is a wonderful and vibrant city, located midway between Chicago and Detroit. It is a short distance from Lake Michigan, and home to two nationally ranked institutions of higher learning, Western Michigan University and Kalamazoo College. Kalamazoo is known for its community focus and emphasis on access to quality education at all levels. The Kalamazoo Promise is a nationally renowned program in which graduates of Kalamazoo Public Schools receive free tuition to attend public and private colleges in Michigan. At the other end of the educational continuum, the Kalamazoo Ready 4s program ensures that every 4-year-old in Kalamazoo County has the opportunity to attend a high-quality pre-kindergarten program, regardless of ability to pay. Kalamazoo and Michigan provide extensive entertainment and recreational activities, including opportunities to enjoy the outdoors, unique restaurants and shops, and a strong culture supporting the arts.


    Western Michigan University Homer Stryker M.D. School of Medicine is an Equal Employment Opportunity /Affirmative Action employer of females, minorities, individuals with disabilities, and protected veterans, and actively strives to increase diversity within its community. We provide a drug- and tobacco-free workplace.

    EEO Minorities/Women/Disabled/Protected Veterans.



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