WMU Homer Stryker M.D. School of Medicine

  • Administrative Assistant - Orthopaedic Surgery

    Job Locations US-MI-Kalamazoo
    Posted Date 3 weeks ago(3 weeks ago)
    Job ID
    # of Openings
    Target Salary
  • Overview

    Western Michigan University Homer Stryker M.D. School of Medicine (WMed) is seeking an Administrative Assistant within our Orthopaedic Surgery Department. The ideal candidate will be responsible for providing a full range of administrative assistance to the department and the programs within Orthopaedic Surgery. 


    This unique administrative position will be organized as follows: 0.7 FTE as support for the department (0.5 FTE for the residency program and 0.2 FTE as support to full time faculty and the Chair of the department); 0.3 FTE as MedE Master's Bioengineering program coordinator; and in time as fellowship coordinator for Primary Sports Medicine.  This position will allow one to develop an independence in managing these programs and thus strengths in personal initiative, communication, professionalism, and confidence in working with electronic information technology will be necessary. 



    • Provides the department with administrative assistance.
    • Manages electronic calendars, dictations, practice meetings, mail, and phone for all department faculty.
    • Distributes weekly and monthly schedules.
    • Supports & assists Program Coordinator in resident recruitment and other residency activities as requested.
    • Organizes and maintains department files relating to the department and residency.
    • Schedules and coordinates meetings upon requests as it relates to the department activity.
    • Organizes and distributes call schedules for the department.
    • Organizes and completes applications for CME events for the department.
    • Coordinates medical students’ clerkships with resident schedules in conjunction with the Office of Educational Affairs.
    • Provides phone coverage for department including the general services department as needed.
    • Monitors office supplies and reorders items as needed.
    • Sorts and distributes department mail.
    • Assist in visiting professor visits and itineraries.
    • Organize community faculty - student interactions and rotations.
    • Assist in reimbursement paperwork for resident meetings, as appropriate.
    • Assist Master's Program committee scheduling.
    • Coordinate student immersion of Master's program.
    • Foster communication between WMed, Hospitals, and School of Engineering. 
    • Occasional work outside normal working hours and occasional overtime on weekends or evenings to complete time sensitive projects.


    • High school diploma plus minimum three years of high level administrative assistant experience required.
    • Knowledge and proficiency in word processing and file management using Microsoft Office and other software as required by the department.
    • A good working knowledge of the electronic calendaring system.
    • Knowledge and proficiency in grammar and spelling skills.
    • Ability to effectively communicate with others verbally and in writing.
    • Ability to work independently and manage time appropriately.
    • High level of flexibility and ability to re-prioritize quickly.
    • Medical terminology a plus.

     About Western Michigan University School of Medicine


    As one of the newer US medical schools, WMed is an exciting environment to pursue an academic career. The medical school is a collaboration of Western Michigan University and Kalamazoo's two teaching hospitals, Ascension Borgess Health and Bronson Healthcare. The medical school is a private 501(c)(3) nonprofit corporation supported by private gifts, clinical revenues, research activities, tuition, and endowment income. WMed is fully accredited by the Liaison Committee on Medical Education (LCME) and also by the Higher Learning Commission (HLC). The inaugural medical student class graduated in 2018 after completing an innovative, patient-centered four-year curriculum that prepares them to be exceptional clinicians, leaders, educators, advocates, and researchers of tomorrow. There are more than 200 residents and fellows in ten residencies and three fellowships accredited by the Accreditation Council for Graduate Medical Education (ACGME). WMed has Joint Accreditation for interprofessional continuing education, which incorporates accreditation by the Accreditation Council for Continuing Medical Education (ACCME). The School of Medicine Clinics are housed in a modern 60,000 square foot clinical building on the Oakland Drive Campus and are accredited by The Joint Commission with recognition by the National Committee for Quality Assurance (NCQA) as a Patient-Centered Medical Home. The 350,000 square foot educational building on the W.E. Upjohn M.D. Campus located in downtown Kalamazoo underwent a $78 million renovation and expansion project including two laboratory research floors and a state-of-the-art Simulation Center that is accredited by the Society for Simulation in Healthcare. The Innovation Center on the Parkview Campus is a life science, technology, and engineering incubator serving the earliest startups to maturing companies with laboratory, office and conference space, access to core scientific equipment and expertise, and a wide range of support services.


    Kalamazoo is a wonderful and vibrant city, located midway between Chicago and Detroit. It is a short distance from Lake Michigan, and home to two nationally ranked institutions of higher learning, Western Michigan University and Kalamazoo College. Kalamazoo is known for its community focus and emphasis on access to quality education at all levels. The Kalamazoo Promise is a nationally renowned program in which graduates of Kalamazoo Public Schools receive free tuition to attend public and private colleges in Michigan. Kalamazoo and Michigan provide extensive entertainment and recreational activities, including opportunities to enjoy the outdoors, unique restaurants and shops, and a strong culture supporting the arts.


    Western Michigan University Homer Stryker M.D. School of Medicine is an Equal Employment Opportunity/Affirmative Action employer of females, minorities, individuals with disabilities, and protected veterans, and actively strives to increase diversity within its community. We provide a drug- and tobacco-free workplace.


    EEO Minorities/Women/Disabled/Protected Veterans.



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