WMU Homer Stryker M.D. School of Medicine

  • Sponsored Award Coordinator

    Job Locations US-MI-Kalamazoo
    Posted Date 2 months ago(1/9/2019 12:58 PM)
    Job ID
    # of Openings
    Target Salary
  • Overview


    The Sponsored Award Coordinator supports WMed students, residents and employees throughout the lifecycle of sponsored (externally funded) programs. Sponsored programs are conducted for the purposes of research, education or service across WMed, and the Sponsored Award Coordinator is assigned to specific programs, with the responsibility to interact directly with investigators, project managers, and other key personnel guiding them through the pre and post award phases.


    The Sponsored Award Coordinator facilitates planning, preparation and submission of grant proposals according to funding agency requirements and WMed policy, becoming an essential part of the planning for any sponsored program. This involves connecting potential investigators with internal and external personnel and resources, and establishing relationships with collaborating agencies. The Sponsored Award Coordinator is responsible for coordination of internal time and effort reporting and support of technical and progress reporting for ongoing programs.


    Throughout the life of a sponsored program, the sponsored award coordinator acts as a liaison between WMed and funding agencies, providing interpretation of policies and regulations to ensure compliance with funding agency policy.


    This opportunity will focus on post award responsibilities for sponsored programs, including the Center for Clinical Research.



    • Support the conduct of various sponsored programs at WMed, including management of time and effort reporting
    • Monitors study timelines and progress, ensuring that financial, technical and progress reports are submitted as needed
    • Facilitate the involvement of the appropriate financial and legal representatives of WMed in planning and execution of sponsored programs
    • Act as a liaison between WMed and external funding agencies
    • Provide interpretation of policies and regulations of funding agencies relevant to ongoing and potential sponsored programs at WMed
    • Provide status updates, including financial status reports, for ongoing and upcoming sponsored programs at staff meetings and as necessary to collaborating staff
    • Support investigators in the financial management of active sponsored awards
    • Identify and disseminate information on funding opportunities relevant to the mission of WMed
    • Coordinate collaborative project teams in the creation and submission of applications for external sources of funding
    • Availability to work occasional overtime on weekends or evenings to complete time sensitive projects
    • Acquires knowledge for new technology and policy/procedure revisions
    • All other duties as assigned


    • Requires Associate’s degree or equivalent; Bachelor’s Degree or higher preferred
    • Minimum 2 years of experience with sponsored research, including grants or contracts at a not-for-profit institution or institute of higher education
    • Requires proficiency with Microsoft Office
    • Excellent written and oral communication skills and an ability to effectively interact with funding agencies
    • Experience with grant-funded research
    • Demonstrates the ability to recognize priorities in organization of work flow
    • Able to perform duties independently, with a minimal need for direct supervision

    About Western Michigan University Homer Stryker M.D. School of Medicine


    As one of the newer US medical schools, WMed is an exciting environment to pursue an academic career. The medical school is a collaboration of Western Michigan University and Kalamazoo's two teaching hospitals, Ascension Borgess Health and Bronson Healthcare. The medical school is a private 501(c)(3) nonprofit corporation supported by private gifts, clinical revenues, research activities, tuition, and endowment income. WMed is fully accredited by the Liaison Committee on Medical Education (LCME) and also by the Higher Learning Commission (HLC). The inaugural medical student class graduated in 2018 after completing an innovative, patient-centered four-year curriculum that prepares them to be exceptional clinicians, leaders, educators, advocates, and researchers of tomorrow. There are more than 200 residents and fellows in ten residencies and three fellowships accredited by the Accreditation Council for Graduate Medical Education (ACGME). WMed has Joint Accreditation for interprofessional continuing education, which incorporates accreditation by the Accreditation Council for Continuing Medical Education (ACCME). The School of Medicine Clinics are housed in a modern 60,000 square foot clinical building on the Oakland Drive Campus and are accredited by The Joint Commission with recognition by the National Committee for Quality Assurance (NCQA) as a Patient-Centered Medical Home. The 350,000 square foot educational building on the W.E. Upjohn M.D. Campus located in downtown Kalamazoo underwent a $78 million renovation and expansion project including two laboratory research floors and a state-of-the-art Simulation Center that is accredited by the Society for Simulation in Healthcare. The Innovation Center on the Parkview Campus is a life science, technology, and engineering incubator serving the earliest startups to maturing companies with laboratory, office and conference space, access to core scientific equipment and expertise, and a wide range of support services.


    Kalamazoo is a wonderful and vibrant city, located midway between Chicago and Detroit. It is a short distance from Lake Michigan, and home to two nationally ranked institutions of higher learning, Western Michigan University and Kalamazoo College. Kalamazoo is known for its community focus and emphasis on access to quality education at all levels. The Kalamazoo Promise is a nationally renowned program in which graduates of Kalamazoo Public Schools receive free tuition to attend public and private colleges in Michigan. Kalamazoo and Michigan provide extensive entertainment and recreational activities, including opportunities to enjoy the outdoors, unique restaurants and shops, and a strong culture supporting the arts.


    Western Michigan University Homer Stryker M.D. School of Medicine is an Equal Employment Opportunity/Affirmative Action employer of females, minorities, individuals with disabilities, and protected veterans, and actively strives to increase diversity within its community. We provide a drug- and tobacco-free workplace.


    EEO Minorities/Women/Disabled/Protected Veterans.



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