WMU Homer Stryker M.D. School of Medicine

  • Data Management Specialist

    Job Locations US-MI-Kalamazoo
    Posted Date 1 month ago(1/17/2020 10:16 AM)
    Job ID
    # of Openings
    Target Salary
    16.00 - 18.64
  • Overview

    Data Management Specialist will gather, maintain and interpret raw data and/or patient medical records and enter key variables into Sponsor designed computer-based systems, spreadsheets, or data capture forms. Also, assists the research team in study set-up, maintenance, and finalization of study documentation, master study files, and archival procedures. Plays an important role in providing key information to Sponsors and research teams through timely and accurately processing data, files, and documents.


    • Attend Site Initiation Visits or other training necessary to understand study protocol requirements; read and understand the significance of data collection and variables as they relate to studies.
    • Work closely with Regulatory Document Specialists and Clinical Research Associates to set up initial master study files and to maintain organized, high-quality records throughout the study.
    • Inspect received information for completeness and accuracy and resolve any issues with data recorders, medical staff, or relevant personnel.
    • Anticipate study activities to manage workload and provide follow-up on any outstanding items.
    • Maintain documents and related materials to standards necessary as described in Good Clinical Practice; follow data entry techniques that allow for complete, accurate, and accountable records of study conduct.
    • Interact with representatives from Sponsors or Sponsor CROs in order to clarify issues, resolve queries, and meet timelines and expectations.
    • Organize and maintain master study files and document maintenance processes to ensure accuracy and efficiency.
    • Prepare master study binders and start up materials for use prior to study initiation. Collaborate with Quality Control Analyst and Clinical Study Coordinator at study close-out to ensure all data captured appropriately and assist with routine study close-out procedures.
    • Archive study documentation and master study files according to protocol specifications
    • Availability to work occasional overtime on weekends or evenings to complete time sensitive projects.
    • Acquires knowledge for new technology and policy/procedure revisions.
    • All other duties as assigned.



    • Associates Degree in a health-related field (or equivalent experience) and two years’ experience in a relevant field.
    • Quality control experience preferred.
    • Familiar with medical terminology, medical record transcription, and HIPAA regulations.
    • Familiarity with multiple computer applications and electronic data capture systems preferred.
    • Excellent written and verbal communications skills. Data Specialists will communicate with physicians, medical staff, research team personnel, Sponsors, and others as necessary.
    • Must be able to pay attention to fine detail over lengthy periods of time.

    About Western Michigan University Homer Stryker M.D. School of Medicine


    As one of the newer US medical schools, WMed is an exciting environment to pursue an academic career. The medical school is a collaboration of Western Michigan University and Kalamazoo's two teaching hospitals, Ascension Borgess Health and Bronson Healthcare. The medical school is a private 501(c)(3) nonprofit corporation supported by private gifts, clinical revenues, research activities, tuition, and endowment income. WMed is fully accredited by the Liaison Committee on Medical Education (LCME) and also by the Higher Learning Commission (HLC). The inaugural medical student class graduated in 2018 after completing an innovative, patient-centered four-year curriculum that prepares them to be exceptional clinicians, leaders, educators, advocates, and researchers of tomorrow. There are more than 200 residents and fellows in ten residencies and three fellowships accredited by the Accreditation Council for Graduate Medical Education (ACGME). WMed has Joint Accreditation for interprofessional continuing education, which incorporates accreditation by the Accreditation Council for Continuing Medical Education (ACCME). The School of Medicine Clinics are housed in a modern 60,000 square foot clinical building on the Oakland Drive Campus and are accredited by The Joint Commission with recognition by the National Committee for Quality Assurance (NCQA) as a Patient-Centered Medical Home. The 350,000 square foot educational building on the W.E. Upjohn M.D. Campus located in downtown Kalamazoo underwent a $78 million renovation and expansion project including two laboratory research floors and a state-of-the-art Simulation Center that is accredited by the Society for Simulation in Healthcare. The Innovation Center on the Parkview Campus is a life science, technology, and engineering incubator serving the earliest startups to maturing companies with laboratory, office and conference space, access to core scientific equipment and expertise, and a wide range of support services.


    Kalamazoo is a wonderful and vibrant city, located midway between Chicago and Detroit. It is a short distance from Lake Michigan, and home to two nationally ranked institutions of higher learning, Western Michigan University and Kalamazoo College. Kalamazoo is known for its community focus and emphasis on access to quality education at all levels. The Kalamazoo Promise is a nationally renowned program in which graduates of Kalamazoo Public Schools receive free tuition to attend public and private colleges in Michigan. Kalamazoo and Michigan provide extensive entertainment and recreational activities, including opportunities to enjoy the outdoors, unique restaurants and shops, and a strong culture supporting the arts.


    Western Michigan University Homer Stryker M.D. School of Medicine is an Equal Employment Opportunity/Affirmative Action employer of females, minorities, individuals with disabilities, and protected veterans, and actively strives to increase diversity within its community. We provide a drug- and tobacco-free workplace.


    EEO Minorities/Women/Disabled/Protected Veterans.


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