Responsible for coordinating and administering courses and clerkships, managing student and faculty information in a variety of software systems, conducting/proctoring student examinations, and effective implementation of daily operations to ensure achievement of curriculum goals and objectives.

• Schedule clinical rotations for third and fourth-year medical students.
• Maintain timely and up-to-date enrolment and student information for clerkships in Elentra.
• Maintain student information and assist with processing applications in AAMC Visiting Student Learning Opportunities (VSLO) website.
• Conducts rotation schedule, credit hour, and graduation requirement audits regularly with the with Advanced Clerkship Coordinator and/or the registrar.
• Enters and maintains student rotations in Elentra, Sharepoint, and one45.
• Acts as a liaison between the medical school and clinical rotation sites.
• Annually reviews/collects site capacities for fourth-year lottery preparation.
• Manage daily operations of a core clerkship, organize and prioritize necessary tasks, initiate changes and resolve issues as they arise.
• Organize and schedule the clerkship orientation and corresponding instructors; prepare materials for orientation; prepare and post site assignments, schedules and student posters for clerkship activities.
• Coordinate conferences, grand rounds, outside guest speakers and other formal didactic events.
• Monitor the student mid-clerkship performance and summative assessment process and maintain complete and accurate student files.
• Organizing, collecting and assisting the clerkship director with processing the clerkship specific OSCE results.
• Participate in the grading process and prepare timely, final grades for submission to the Registrar.
• Gather and process faculty hours and clerkship payments in a timely manner.
• Works with clerkship directors to maintain the clerkship websites, syllabi, and clerkship descriptions.
• Monitor student absences and remediation tracking.
• Student assessment distribution and monitoring in Elentra.
• Regularly communicates with the clerkship director and site administrators concerning schedules, recruitment needs, clerkship requirements, student assessments, and other student and faculty issues.
• Assists in testing activities including serving as a proctor.
• Arrange all hospital and off-site computer and badge access documents.
• Availability to work occasional overtime on weekends or evenings to complete time sensitive projects.
• Acquires knowledge for new technology and policy/procedure revisions.
• All other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Therequirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND/OR EXPERIENCE:

• Bachelor's degree in education, business administration or a related field preferred or one to two years in an administrative or educational setting.
  
• Requires proficiency with email, electronic calendaring, scanners, and copy machines.
  
• Requires proficiency with Microsoft Office (Word, Excel, and PowerPoint).
  
• Experience with Apple technology preferred.
  
• Experience with electronic multimedia (video and audio) formats preferred and other instructional
  technology.

OTHER SKILLS AND ABILITIES:

• High level of organizational skills.
  
• High level of communication skills (both orally and in writing) to effectively interact with faculty,staff, and students.
  
• Strong attention to detail.
  
• Ability to complete tasks with thoroughness.
  
• Maintain confidentiality.
  
• Ability to work with independence.
  
• Ability to analyze data and information.
• Establish priorities and meet assigned deadlines.
  
• Work on projects before/after hours if necessary to meet deadlines.
  
• Interpret, comprehend, organize and transmit complicated and detailed data accurately.
  
• Professional demeanor and appearance.
  
• Desire to work as part of a team and take direction from multiple individuals.
  
• Demonstrates the ability to recognize priorities in organization of work flow.
  
• Able to perform duties independently, with a minimal need for direct supervision.
  

WORK ENVIRONMENT:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
  
• The employee regularly works in a clean, well-lighted, temperature controlled, and smoke-free environment.
• The noise level in the work environment is usually moderate. Minimal risk of exposure to noxious substances and infectious agents.

PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  
• The employee must be able to perform a combination of sitting, standing and walking.
• Must have the ability to hear within normal range and possess the physical capability and hand dexterity to operate basic office equipment.
  
• Occasionally lifts boxes averaging 30 pounds.
  

INTERPERSONAL REQUIREMENTS:

• Exhibits a commitment to the values expressed in the medical school mission, vision and values;
  Educational Pledge; Code of Professional Conduct; and building a supportive learning and working
  environment with a positive attitude at the work place and toward their job.
  
• Demonstrates excellent interpersonal skills and ability to interact in a positive and helpful manner with all constituents both internally and externally in a culture of collaboration, innovation, and accountability.
  
• Ability to work effectively on group projects with internal and external customers in a collaborative manner.
  
• Applies knowledge of principles and process for providing exemplary stakeholder service and support. This includes assessment of stakeholder needs, meeting quality standards for services, and evaluation of stakeholder satisfaction.
  
• Maintains the confidentiality of all patient, employee, physician, student, and institutional information.
  
• Supports and assists enhancing the diversity, culture and inclusiveness of the medical school.

About Western Michigan University Homer Stryker M.D. School of Medicine (WMed)

We are committed to excellence and health equity through transformative medical education, high-quality, patient- and family-centered care, innovative research, and community partnerships within a welcoming, supportive, and engaging culture. Our vision is health equity for all in Southwest Michigan through innovation in the practice and study of medicine.

The medical school is a collaboration of Western Michigan University and Kalamazoo's two teaching health systems, Ascension Borgess and Bronson Healthcare. The medical school is a private nonprofit corporation supported by private gifts, clinical revenues, research activities, tuition, and endowment income. WMed is the recipient of a $100 million foundational gift and the Empowering Futures Gift, a philanthropic commitment of $300 million to support the mission of the medical school. WMed contributes to the economic vitality of Southwest Michigan through the services we provide, as well as the creation of 1,600 new jobs, with an estimated annual economic impact of $353 million in Kalamazoo and Calhoun counties.

WMed is fully accredited by the Liaison Committee on Medical Education and the Higher Learning Commission. The medical school offers a comprehensive, innovative four-year Doctor of Medicine degree program as well as a Master of Science degree program in Biomedical Sciences. We train physicians in 10 residencies and four fellowships accredited by the Accreditation Council for Graduate Medical Education. To support our educational mission, we have Joint Accreditation for interprofessional continuing education, which incorporates accreditation by the Accreditation Council for Continuing Medical Education.

WMed Health is the clinical practice of the medical school with more than 300 providers offering comprehensive primary care and specialty services in several locations throughout the Kalamazoo and Battle Creek areas. Faculty in the Department of Pathology serve as the Office of the Medical Examiner for counties throughout Michigan and northern Indiana.

The W.E. Upjohn M.D. Campus located in downtown Kalamazoo serves as the primary educational facility with student study and social spaces, team-based learning halls, faculty and administrative offices, a state-of-the-art Simulation Center accredited by the Society for Simulation in Healthcare, basic science research labs, as well as toxicology and forensic pathology labs.

WMed builds upon Kalamazoo’s century-long foundation of drug discovery and medical device development with a strategic investment in clinical, laboratory, community, and educational research. The Center for Immunobiology, Center for Clinical Research, Research Histology Lab, Innovation Center, and Human Research Protection Program contribute to the medical school’s advancement of knowledge through innovation and discovery.

Equal Employment Opportunity Employer in compliance with applicable State and Federal law.