Western Michigan University Homer Stryker M.D. School of Medicine is recruiting for a Division of Outreach Medicine Program Coordinator. The Program Coordinator, will work directly with the Vice President of Clinical Affairs at Western Michigan University Homer Stryker M.D. School of Medicine (WMed), to support the Division of Outreach Medicine. The coordinator will act as a first point of contact and liaison for all medical students, residents, faculty, community faculty, site personnel and school administration and must be knowledgeable about medical education in general, and the outreach medicine programs (including Street Medicine and the Firehouse Clinic). This role emphasizes coordination, logistical support, data management, and effective communication within the Division of Outreach Medicine, residency program coordinators, student clerkship directors, other medical school administrative staff, as well as with community partners. The Coordinator assists with clinic scheduling for faculty, students, and residents, recruitment and onboarding of volunteers and staff, management of supplies and inventory, and ensures compliance with necessary training and certifications. Additionally, the Coordinator supports budget tracking, oversees donation management, prepares documentation and reporting for grants, and coordinates internal and external meetings.

This position will require the Program Coordinator to have excellent interpersonal skills, exercising strong organizational and time management skills with exceptional attention to detail and experience/knowledge for program evaluation. Essential for this role is the adeptness to work independently and as part of a team with a collaborative approach to problem-solving.

• Manage scheduling and coordination of students, residents, faculty, volunteers, and staff attending outreach clinics.
• Recruit, onboard, and manage training for students, residents, faculty, volunteers and staff.
• Assist with creation of orientation and training materials.
• Manage clinical and administrative inventory, ordering supplies as needed.
• Maintain compliance with necessary certifications and training requirements.
• Track budgets, expenses, and manage donation systems.
• Prepare documentation and reports for grants and funding sources.
• Coordinate and facilitate internal and external meetings, including agendas and meeting minutes.
• Support effective communication across teams and with external stakeholders, including student clerkship directors, resident program coordinators, medical school administration, and community partners.
• Other duties as assigned.

EDUCATION AND/OR EXPERIENCE: 

• Bachelor's degree required; education in relevant fields such as public health, healthcare administration, social work, education, or related field preferred.
• Minimum of 2 years of full-time professional experience in administrative coordination, program support, or a related role, preferably within healthcare, social services, or educational settings.
• Experience working with diverse populations and familiarity with programs addressing homelessness or healthcare access issues preferred.
• Highly proficient using Microsoft Office (Word, Excel, and PowerPoint), Adobe Acrobat, email, scanning and document management software, and internet research skills.

OTHER SKILLS AND ABILITIES: 

• Content familiarity and a commitment to stay current on issues pertaining to homelessness, health needs and access issues.
• Strong project management skills and ability to track details across multiple complex projects.
• Strong written/verbal interpersonal and communication skills, including presentations and public speaking skills.
• High level organization and critical thinking skills.
• High level communication skills (both written and oral) to effectively interact with faculty, staff, and students.
• Meticulous attention to detail.
• Ability to create schedules and complete other tasks with accuracy and thoroughness.
• Ability to assimilate and analyze data and information.
• Establish priorities and meet assigned deadlines.
• Interpret, comprehend, organize and transmit complicated and detailed data accurately.
• Desire to work as part of a team and take direction from multiple individuals.
• Demonstrates the ability to recognize priorities in organization of work flow.
• Ability to work independently as a self-starter with minimal need for supervision.

About Western Michigan University Homer Stryker M.D. School of Medicine (WMed)

We are committed to excellence and health equity through transformative medical education, high-quality, patient- and family-centered care, innovative research, and community partnerships within a welcoming, supportive, and engaging culture. Our vision is health equity for all in Southwest Michigan through innovation in the practice and study of medicine.

The medical school is a collaboration of Western Michigan University and Kalamazoo's two teaching health systems, Ascension Borgess and Bronson Healthcare. The medical school is a private nonprofit corporation supported by private gifts, clinical revenues, research activities, tuition, and endowment income. WMed is the recipient of a $100 million foundational gift and the Empowering Futures Gift, a philanthropic commitment of $300 million to support the mission of the medical school. WMed contributes to the economic vitality of Southwest Michigan through the services we provide, as well as the creation of 1,600 new jobs, with an estimated annual economic impact of $353 million in Kalamazoo and Calhoun counties.

WMed is fully accredited by the Liaison Committee on Medical Education and the Higher Learning Commission. The medical school offers a comprehensive, innovative four-year Doctor of Medicine degree program as well as a Master of Science degree program in Biomedical Sciences. We train physicians in 10 residencies and four fellowships accredited by the Accreditation Council for Graduate Medical Education. To support our educational mission, we have Joint Accreditation for interprofessional continuing education, which incorporates accreditation by the Accreditation Council for Continuing Medical Education.

WMed Health is the clinical practice of the medical school with more than 300 providers offering comprehensive primary care and specialty services in several locations throughout the Kalamazoo and Battle Creek areas. Faculty in the Department of Pathology serve as the Office of the Medical Examiner for counties throughout Michigan and northern Indiana.

The W.E. Upjohn M.D. Campus located in downtown Kalamazoo serves as the primary educational facility with student study and social spaces, team-based learning halls, faculty and administrative offices, a state-of-the-art Simulation Center accredited by the Society for Simulation in Healthcare, basic science research labs, as well as toxicology and forensic pathology labs.

WMed builds upon Kalamazoo’s century-long foundation of drug discovery and medical device development with a strategic investment in clinical, laboratory, community, and educational research. The Center for Immunobiology, Center for Clinical Research, Research Histology Lab, Innovation Center, and Human Research Protection Program contribute to the medical school’s advancement of knowledge through innovation and discovery.

Equal Employment Opportunity Employer in compliance with applicable State and Federal law.